ECGPS and UISG (the undergrad student government) both provide funding for student org activities.
The information below describes the application process, the review procedure, and rules and regulations related to funding. Funding announcements are posted on the home page.
If you have questions about how ECGPS makes funding decisions, please email Gene Parker, the Budget Director; if you have questions about access to or technical issues with OrgSync, contact CSIL staff.
Academic Year 2013-2014 Student Org Budget Deadlines
|FY14 Fall Supplemental||Friday, September 13, 2013 at 5pm|
|FY14 Spring Supplemental||Friday, January 31, 2014 at 5pm|
|FY15 Annual Budget (CFOs Only)||Friday, January 31, 2014 at 5pm|
|FY15 Annual Budget (Non-CFOs Only)||Friday, March 28, 2014 at 5pm|
Please note: unlike previous years, FY14 is divided into two supplemental budget cycles. Please plan accordingly.
Applying for student org funding
Step 1: Log-on to your org's OrgSync page
Step 2: If you don't have access to the treasury module on OrgSync, request it from a group admin (see video tutorial).
Step 3: Complete the budget application form (see video tutorial).
Step 4: Wait for the review committee's recommendation (see 'Review Process' below; video tutorial).
Review process (see video tutorial)
No matter whether your organization is predominantly undergrad, predominantly grad/professional, or a mixture of both, your application for funding will be reviewed by the ECGPS budget committee, called GPAC (Graduate & Professional Allocation Committee). When GPAC reviews your application for funds, they rely on two sets of standards:
- Funding guidelines (these are rules that GPAC generally cannot break)
- Funding tenets (these are priorities that guide GPAC decision-making)
You should use these two documents to help ensure you have a complete, and realistic budget proposal.
The Final Decision
GPAC does not make the final decision on student org funding; they make a recommendation to the ECGPS delegates, who are elected representatives of the graduate and professional student body. Because the delegates make the final funding decision, student orgs wishing to contest GPAC's recommendation must make their case directly to the delegates. In order to do so, student orgs must alert the GPAC chair of their intent to appear before the delegates via email at least 24 hours before ECGPS is scheduled to meet (our meetings are posted on our calendar).
Rules and Regulations
Additional rules and regulations related to student org funding are available below:
- GPAC Committee bylaws
- Joint Finance Committee of ECGPS & UISG Operating Procedures & Policies (these only affect CFOs)
For Collaborative Funding Organizations (CFOs)
- CFO Budget Supplemental Form (FY15)
- CFO Budget Supplemental Form - Instructions (FY15)
- CFO Budget Supplemental Form - Example (FY15)
- CFO Budgeting Meeting PowerPoint Presentation (Nov. 20, 2013)
Post Funding Requirements
- Advertising and Marketing
If your student organization was allocated funding from GPAC (ECGPS), your organization must include the ECGPS logo on your marketing and advertising paperwork, e.g. fliers, posters etc. The logos are available below:
- Large Event Follow Up Form
If your organization was allocated greater than $250 for an event, you must submit a Large Event Follow Up Form. You can obtain this form from the SOBO at the IMU (159 IMU).