Travel Grants
PAGs Travel Grants – 2012-13 session:
Meetings/ conferences are an important part of graduate and professional students’ early career. It provides a great opportunity to get connected with the external world, to share ideas and broaden our knowledge. Connecting with old friends, learning about professional issues and resources, and making new professional connections are building blocks of the early career of graduate and professional students. ECGPS Travel Grant is a small way to help in career development by providing travel funding assistance to graduate and professional students who will present their work at conferences and professional or academic gatherings. The committee will fund students up to $300 and up to two applications to deserving applications at multiple deadlines throughout each fiscal year. Students can only receive one PAGs award per conference.
This grant provides funding to graduate and professional students that have been accepted or invited to give an original presentation at a conference. The format of the presentation varies with different disciplines and conferences; it includes but is not limited to original research, music recitals, artwork, film/cinema, posters, or oral presentations.
It does not include participating in a workshop or attending a conference if the student is not presenting original work.
Deadlines:
There are in total four application cycles. The 2012-2013 deadlines for Travel Grants for each cycle are:
| Application Cycle Deadline Date | For Travel Concluding Between |
|
11:59pm, September 25, 2012 |
August 24, 2012 to December 25, 2012 |
|
11:59pm, November 11, 2012 |
October 12, 2012 to February 11, 2013 |
|
11:59pm, February 17, 2013 |
January 18, 2013 to May 17, 2013 |
|
11:59pm, March 15, 2013 |
February 17, 2013 to June 30, 2013 |
Applications must be submitted by midnight on the deadline. Applications that are received later than the mentioned deadlines will not be accepted or considered for the corresponding funding cycle, except only in cases deemed valid for late submission.
Applications for the Travel Grants are available at the ECGPS page on OrgSync.
Purpose of Award:
The committee will fund students up to $300 and up to two applications per fiscal year (July 1, 2012 - June 30, 2013) per person. Students may apply for an award prior to attending the conference or if end of travel dates are within one month of the application deadline (up to one month post-conference), but can only receive one PAGs award per conference. Applications for the Travel Grants are available at the ECGPS page on OrgSync.
Eligibility:
● Applicant must be a graduate or professional student at The University of Iowa at the time of application as well as the time when s/he collects a PAGs award.
● Applicant must have been accepted to give a presentation at a conference (domestic or international). The format of the presentation varies with different disciplines and conferences; it includes but is not limited to original research, music recitals, artwork, film/cinema, posters, or oral presentations. It does not include participating in a workshop or attending a conference if the student is not presenting original work.
● Applicant can be awarded PAGs award only twice per current fiscal year (July 1, 2012 – June 30, 2013), one per conference.
● Applicants, who have not received ECGPS Travel Grants before, may be given priority.
● Travel dates are very important!!!
● If recipient is receiving financial aid from OSFA, this grant may impact their fanancial aid.
Application process:
● Applications are made electronically.
● Applications for the Travel Grants are available on OrgSync.
Please Note: You may need to sign in or register (if new user) to submit this application. Registered users of OrgSync will receive auto-email confirmation of their submissions. Non-registered users may not receive this email and should export their application to a .PDF file (option given after submission) to save for their records.
● You can save the application and fill it out in multiple sessions. However, there is no final application review before submission. Therefore, it is recommended you work on your application in a word processor before using the application form and make sure all the sections are filled out before final submission.
● Once the application is submitted, it may not be edited except in case of major errors requiring special consideration. Please contact the chairperson as soon as possible.
● Co-presenters must submit separate applications.
● Applicants may only submit one application per deadline. More than one application will automatically result in disqualification.
Please email the chairperson(s) with any questions that arise which may not have been covered in the instructions.
Selection process:
All applications are evaluated competitively based on merit. Applications are reviewed by diverse committee of ECGPS student members who may or may not be in the applicant’s field of study. Though we will try our best to match applicants interest with the reviewers interest however, all applications should be written in a manner such that it can be understood by a graduate and professional student in any discipline.
The following criteria will be considered:
● Does the proposal indicate the program in which the graduate or professional student is enrolled?
● Does the proposal clearly state the location, dates and purpose of travel?
● Does the proposal explain how participation in this particular event will contribute to the applicant's progress toward a degree or future career objectives?
● Does the proposal fulfill the requirements of being accepted into the conference with the appropriate forms?
Please email the chairperson(s) with any questions that arise which may not have been covered in the instructions.
Disqualifications:
There are a few ways in which an application will be disqualified
● Failure to provide proof of presentation acceptance. Proof of acceptance should only be in PDF document format. No exceptions. Please see Instructions and Guidelines section below if you need help with document scanning or conversion to PDF.
● Failure to complete all sections of the application form.
● Applicant has already been awarded PAGs Travel Grant twice in the current fiscal year.
The following criteria define what is required of “proof of presentation acceptance” documentation
● A PDF "photocopy" of the letter/e-mail received FROM the conference staff.
● A PDF "photocopy" of the page in the conference program where your name and title of presentation are listed. If possible, please highlight your name and title.
NOTE: Abstract submission and/or conference registration confirmations ARE NOT ACCEPTABLE documents to prove conference acceptance (unless such a confirmation explicitly states that your presentation has been accepted to the conference).
Please email the chairperson(s) with any questions that arise which may not have been covered in the instructions.
FAQ:
Q: Can I submit more than one application per given application cycle, if I present at more than one conference?
A: No. The applicant can only submit ONE application per application cycle. If a student needs to apply for two different conferences, he/she cannot do so within the same cycle and needs to plan ahead to distribute applications toward applying in different cycles.
Please email the chairperson(s) with any questions that arise which may not have been covered in the instructions.
Contact Information:
Kiley Boone: ecgps-pags-travel@uiowa.edu
NOTE: All ‘ECGPS Travel Grant’ related queries must be emailed at ecgps-pags-travel@uiowa.edu.
